R E G I S T R Y  O F  V I T A L  S T A T I S T I C S

Consolato Generale d’Italia
San Francisco, CA

 

 

- Instructions for recording a United States marriage, birth or death certificate in Italy

 - Posting of marriage banns


 

Marriage certificate - Birth certificate - Death certificate



INSTRUCTIONS FOR RECORDING A UNITED STATES MARRIAGE, BIRTH OR DEATH CERTIFICATE IN ITALY

 

In order to have a United States marriage, birth or death certificate recorded in Italy, please complete one or more of the attached forms and return it to this Consulate General with the certificate or certificates that need to be recorded. The certificate must be a “certified copy” issued by the appropriate United States authority (see n.1) and it must have attached to it an “Apostille” from the Secretary of State of the state in which it was issued (see n.2). The “apostille” is the international authentication of the signature of public officials, adopted by the countries that signed the Hague Convention.

In summary, the procedure is as follows:

  1. request a “certified copy” of the certificate from the Office of Vital Records or the Department of Health Services ( please note that marriage certificates that do not show the place and the date of birth of the bride and groom must also be accompanied by the “certified copy” of the “marriage application and license”, and that birth certificates cannot be “abstracts”);
     
  1. obtain an “apostille” from the Secretary of State that authenticates the signature of the U.S. official who issued the certificate (addresses of the Secretaries of State of this jurisdiction are attached);
     
  1. bring or mail* the above documentation to this Consulate General with one of the forms ( marriage , birth , death ) herewith attached and with the proof of citizenship mentioned on the form itself.

     

*DO NOT ASK THE U.S. OFFICE OF VITAL RECORDS TO MAIL THE           CERTIFICATE DIRECTLY TO THE CONSULATE

 

 



POSTING OF MARRIAGE BANNS

 

Information for Italian citizens who reside in the jurisdiction of the Consulate General of Italy in San Francisco, who are enrolled in the A.I.R.E., and who wish to be married in Italy.

GENERAL INFORMATION

§       Requests for the posting of marriage banns are governed by Articles I, II and III of the of D.P.R. 3.11.2000 n.396, which became effective on March 31, 2001.

§       Requests for banns to be posted must be presented by both parties or by a person who has been given special power of attorney to do so.

§       A person who wishes to remarry (widow/er or divorced or with a previous annulled marriage) must ascertain that the information relating to his/her vital statistics and enrollment in the A.I.R.E. are up to date in their Italian city of birth, or of last residence, or where their birth was recorded.

§       An Italian citizen who was born abroad must ascertain that his/her birth certificate has been recorded in Italy.

 

INSTRUCTIONS AND DOCUMENTATION

An Italian citizen who resides in this consular jurisdiction, and who is enrolled in the A.I.R.E., must call the Consulate to make an appointment with the person in charge of the procedure, in order to present his/her request for posting marriage banns. Both parties must appear in person if they reside here; if only the Italian citizen resides here then he/she must appear in person with a power of attorney given to him/her by the other party.

 

The requesters must come to the appointment with all the required documentation, in original.


For the Italian citizen

§         Birth certificate in “estratto per riassunto, in formato internazionale”, with the names of the parents. For Italian citizens born in the U.S. the birth certificate must be a “certified copy” with an “apostille” (see attached list of addresses);

§         Italian passport (for Italian citizens born abroad, U.S. passport)

§         Resident alien card, or visa and (I-94), or U.S. naturalization certificate (for the Italian citizen born abroad, whose birth was not recorded through this Consulate, proof that his/her birth certificate was recorded in Italy- this may be an abstract of birth from the Italian comune or a statement from the Consulate of Italy that processed the birth certificate);

§      The attached request for posting of banns, in the form of an autocertificazione, completed and signed.

 

For the U.S. citizen*

§         “Certified copy” of the birth certificate with the “apostille” of the Secretary of State (see attached list of the addresses of the Secretaries of State of this jurisdiction);

§         United States passport;

§         “Atto notorio” issued by the Consulate General

*In the event that the non-Italian spouse is of a citizenship other than U.S., different documentation may be required (call the Consulate for instructions).

 

PROCESSING TIME AND COSTS

Once the above procedure has been completed, the banns will be posted in the lobby of the Consulate for eight consecutive days. On the ninth day the Consulate will issue a certificate of compliance and will mail it to the Comune in Italy where the marriage will take place.

The fee for the posting of banns is approximately $22.00, payable in cash, money order, or cashier’s check.

 

 

 

 

ADDRESSES OF THE SECRETARIES OF STATE

 

ALASKA

OFFICE OF THE LIEUTENANT GOVERNOR
P.O. BOX 110015
JUNEAU, AK 99811
Phone: (907) 465-3509
Fee: $ 2.00

 

 

MONTANA

SECRETARY OF STATE
STATE CAPITOL – ROOM 225
NOTARY DEPARTMENT
HELENA, MT 59520
Phone: (406) 446-5379 / 444-2035
Fee: $ 2.00

 

UTAH

LIEUTENANT GOVERNOR’S OFFICE
203 STATE CAPITOL BUILDING
SALT LAKE CITY, UT 84114
Phone: (801) 538-1040
Fee: $ 5.00

 

 

IDAHO

SECRETARY OF STATE
STATE HOUSE
BOISE, ID 83720
Phone: (208) 334-2300
Fee: $ 6.00

 

OREGON

SECRETARY OF STATE
NOTARY SECTION, 2nd Floor
255 CAPITOL ST. N.E., SUITE 151
SALEM, OR  97310-1327
Phone: (503) 986-2593
Fee: $ 10.00 if the certificate was issued by the State Department of Health.
Fee: $ 20.00 if the certificate was issued by the County

 

WASHINGTON

For the certification of the signature of a County Clerk, Deputy Clerk or Notary Public
OFFICE OF THE SECRETARY OF STATE
LEGISLATIVE BUILDING
P.O. BOX 40224
OLYMPIA, WASHINGTON 98504-0224
Phone: (360) 902-4161 / 902-4151
Fee: $ 15.00 (Please call
the # above to check this)

 

 

  

 

CALIFORNIA

FOR DOCUMENTS CERTIFIED BY “COUNTY CLERK”, COUNTY RECORDER”, “DEPUTY COUNTY CLERK” OR “DEPUTY COUNTY RECORDER”, as well as for notarized documents, the address is:

SECRETARY OF STATE
NOTARY PUBLIC SECTION
P.O. BOX 942877
SACRAMENTO, CA 94277-0001
Phone: (916) 653-3595

If you wish to present the documents in person the address is:

1500 11th St., 2nd Floor
SACRAMENTO, CA  95814
Phone: (916) 653-3595
Fee: $ 20.00 ($ 26.00 if you apply in person)

 

SAN FRANCISCO OFFICE:

455 Golden Gate Ave, Suite 14500
Phone: (415) 557-8000

 

 

HAWAII

OFFICE OF THE LIEUTENANT GOVERNOR
STATE CAPITOL – 5TH FLOOR
HONOLULU, HI 96813
Phone:  (808) 548-2544
Fee: $ 1.00

SPECIAL INSTRUCTIONS FOR THE STATE OF HAWAII

Write to the following address to request a CERTIFIED COPY of your vital record certificate:
HAWAII STATE DEPARTMENT OF HEALTH
VITAL RECORD SECTION
P.O. BOX 3378
HONOLULU, HAWAII 96801

If you wish to request the certificate in person:
HAWAII STATE DEPARTMENT OF HEALTH
Vital Records Section
1250 Punchbowl Street, Suite 103
HONOLULU
, HAWAII 96801

Office hours:
Mon-Fri 7,45 am - 2, 30pm
Phone (808) 586-4539/586-4542
Fees for certified copies of BIRTH, DEATH and MARRIAGE certificates are:
$ 10.00 for the first copy of each certificate and $ 4.00 for each additional copy of the same certificate ordered at the same time.

Your check or money order should be made payable to:

STATE DEPARTMENT OF HEALTH

 

 

 

At your request, the State Department of Health will then forward the document to the Lieutenant Governor for an APOSTILLE”. There is a charge of $ 1.00 per Apostille.

The check or money order should be made payable to

OFFICE OF THE LIEUTENANT GOVERNOR

Upon completion of the Apostille, the documents will be returned to the Department of Health for return to the requester. We suggest you enclose a self addressed prepaid envelope

 

REQUEST FOR POSTING OF MARRIAGE BANNS

 

 

The undersigned ____________________________________________________

                                           (first and last name)

 born in  ____________________________on  _____________________,  

           (citta` e prov. di nascita)                                     (day/ month/ year)

 

currently residing at the following address:________________________________

 

in accordance with artt. 2-4 of law  n.15 of January 4, 1968,  as modified by  artt. 2 and 3

 

of law n.127 of  May 15, 1997,  conscious of the legal responsibilities deriving from false 

 

statements, hereby requests the posting of banns for the marriage that the/she intends 

 

to contract in the Italian city of  __________________________________________

 

on______________________   with__________________________________,

           (day/month/year)

 

citizen of _______________________ born in  ___________________________

 

on______________________residing at  _____________________________________

          (day/month/year)                                                        (address)

 

___________________________________________.

 

To this end he/she declares the following:

 

  1. that he/she is an Italian citizen;
  2. that he/she is unmarried;
  3. that between him/her and the above-mentioned person there exist no impediments of relationship by blood, or adoption or guardianship;
  4. that he/she is not in the conditions governed by articles 85 e 88 of the Italian civil code.

 

 

Signature and date _________________________________________

 

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Copyright 2003, Consolato Generale d'Italia a San Francisco. All rights reserved.